Invoice Storage

Overview of the new HOA functionality: secure storage, overview, and sharing of invoices in Domee.app.

What you’ll find on this page

Why store invoices: Transparency, availability, audit trail
How to add an invoice: Upload, metadata, category assignment
Sharing and permissions: Who sees what, roles and access
Search and filtering: Quickly find a document
Export and backups: PDF export, bulk download

How to use

Step 1: Open Documents → Invoices

From the left menu, choose “Documents” and then the "Invoices" tab.

Step 2: Upload a new invoice

Click “Upload Invoice”
Drag & drop a file or choose from disk (PDF, PNG, JPG)
Enter metadata: supplier, tax date, amount, variable symbol
Assign a category (e.g., “Energy”, “Maintenance”, “Insurance”)

Step 3: Set permissions

HOA Board: full access (read/edit)
Owners: read-only (selected categories according to settings)
Manager: full access within assigned properties

Step 4: Save and review

After saving, the invoice appears in the list with a preview and approval status.

Search and filtering

Full-text by supplier, variable symbol, amount
Filters: period, category, status (new/approved/paid)
Saved views for quick access (e.g., “Energy Q1”)

Export and backups

Export selected invoices to ZIP
Export list to CSV (date, VS, amount, category, status)
Automatic backups to secure storage

Tips and tricks

Use labels for project-related invoices (e.g., “Elevator renovation”)
Attach a related contract or board minutes to the invoice
Enable notifications for newly uploaded invoices

Need help?

If you experience issues with uploads or visibility, contact support.